OK, here goes.
Software I use depends whether it’s for work or personal.
Work: for. context, I’m a freelance project manager.
Mindnode or iThoughts mind mapping. to produce the high level shape of the project
Omniplan for the formal plan
DEVONThink as the information repository (documents, mail and notes)
Tinderbox to collect notes and organise decision-making
Curio as the “control centre” - pages (“idea spaces”) for major areas in the project. Example - I’ll have a` template page for the Project Board - new copy for each report and meeting with templates in it for the report, minutes, notes or whatever I need each reporting period. Relevant documents or links are embedded in the relevant bit of Curio.
I get tasks from Curio into Omnifocus manually and they’re usually not very granular. So, for the monthly project report, I’ll just have a task “Do Monthly Report”, with a link back to the Curio page with the report guidance on it. I create the task manually. If. OF linked to Mac Reminders fully, I could automate this via Curio sync to Reminders.
Only if there’s a specific, non-standard task associated with the monthly report will I create another task in OF.
Similarly, for the other major work areas (planning, people, testing and so on), I try. to keep the higher level view in Curio, fed from the other applications.
At home I work a little differently. For day-to-day activities, I have some OF projects and tags (Household is a project, Car, Decorating, Shopping etc are tags) and I’ll record “tasks that need to. be in OF”. I don’t put everything there (no weekly garbage collection, no weekly shopping lists) - only things I’m likely to need to be reminded of, either because missing them would be bad (due dates for bill payments) or because I might lose sight of them (doer some more water softener salt).
I have some creative stuff (I’m learning to draw and I’m an amateur musician). All OF will have is “Practice time” or “Rehearsal time”. DEVONThink has lists of material, actions, songs etc and I just refer to those to decide what to do with that time.
I’m not sure how much that helps. In a sentence, Omnifocus is for specific things I need to do - not for goals or aspirations or plans. It’s too granular for that other stuff.
If some. fo that needs explanation, ask away - it’s helpful for me to have to think about what I do and how