Does OF2 help Getting Things Done?
I’m not feeling the love others have professed for OF2. Right now, I prefer OF1.
For me, the acid test of OF2 should not be 'do you like it more than OF1?, but ‘does it facilitate Getting Things Done with minimal friction’?
With both sidebar and inspector hidden, entering new tasks is straightforward, but for bulk entry of tasks, ‘Classic mode’ (hit return for a new item) scores over ‘Modern mode’ (hit return twice for a new item): hitting Return twice gets old very quickly when entering 200+ items.
To process tasks, I’m obliged to open the Inspector: otherwise, there’s no way to set Estimated Time.
The date fields in the Inspector score over those in the Outline window, which lack a date picker (for no apparent reason).
The problem with using the Inspector is that I have to toggle between it and the Outline for every task (or at least, every task I want to have an Estimated Time, which is pretty much all of them): there doesn’t seem to be any way to advance to the next task while still in the Inspector?
There’s no way to compare the Estimated Time for all of the Actions in a Context, when this is one of the four criteria for ‘choosing actions in the moment’ (i.e. context, time, energy, priority). Perspectives allow for sorting by Estimated Time, but it’s still necessary to scroll through the Actions with the Inspector open to view the actual Estimated Time for each.
Unlike the Inbox, pressing Return in the Quick Entry Window closes the window, which is disconcerting if initial collection has accustomed you to pressing Return to create a new item in the Inbox in Classic mode, and doubly annoying if Modern mode has taught you to press Return twice, as the second Return is passed to the active program.
The Quick Entry Window has the same limitations as the Inbox — no date pickers, no Estimated Time — without access to the Inspector to overcome these limitations.
With no view of the Project list from the Inbox, having to either open a new window to view the Project list (or hit Space in the Project field) is a bit clunky.
Review mode is fine for reviewing all projects due for review on or before today, but offers no clue that there are twenty due for review tomorrow. If I build a better Review perspective, it would be nice to be able to remove the built-in Review perspective from the sidebar so as not to have two ‘Review’ perspectives to choose between.
Currently, OF1 wins on each of these points: OF2 makes every stage of the GTD process a little more awkward. To make OF2 as (or more) friction-free than OF1, I would suggest:
- default to ‘Classic’ mode, not ‘Modern’ mode, for data entry
- return the Estimated Time field to the Outline
- add date pickers to the date fields in the Outline and Quick Entry window
- support advancing to the next Outline item from the Inspector
- permit viewing of the Project list from the Inbox
- give some indication of Projects with upcoming reviews &/or support removing the built-in Perspectives from the sidebar.