I would like to recreate a project and task view in a paper notebook, in Omnifocus. Would love folks thoughts.
I have a lot of trouble staying organized, and the best way overall I’ve found to be organized, but also have a clear view of what’s important, is to use a paper notebook in a certain way. I’d like to recreate my paper notebook setup in Omnifocus, and wanted to ask if folks had suggestions of perspectives to make this work best.
In my notebook, each week, on the left page I write my list of the most important projects - usually in themes (for example - Fiscal Year Planning is a theme, a major new product launch is a theme, so on). Each theme has some specific projects, I write the projects with the themes. On the right page I just start a list of tasks. The tasks often times are quick things needed for the projects or themes - for example “redo cost projections” for the fiscal planning theme, and I need to complete it in the next day… But the task list in the right page often has other random short term things that need to be done (example - “ask my boss if it’s time to start project X”), that are unrelated to a specific project or theme.
This format works for me, because it lets me see the key themes and projects at a glance (this is awesome), and usually helps me keep track of tasks. The notebook sort of constrains me as well, in a way, and keeps me from writing down a long project list. One implicit benefit is that the tasks I’m writing down are usually the highest priority things I need to work on. The downside is that my paper notebook can’t send me reminders when one of the tasks is about to become late. Also I don’t want to carry my notebook with me everywhere.
Do folks have perspectives that work like this in Omnifocus? I guess the hard thing I’m seeing is how to also have a view that shows my strategic themes and project list, and also all the random tasks that need to be done. Oh and also a way to highlight the priority tasks. I kinda would like a way to sort up the high priority tasks.
(What I’m trying to do now - “themes” are folders, projects go in theme folders. That works ok. Tasks are not showing up as well, and the random tasks not tied to projects are stuck in my inbox.)
Thank you - would appreciate any thoughts on how to do this better.