I am evaluating Omni Focus 2 trying to get away from Mac OS X Notes App. So far looks promising, lots of features, flat pricing (compared per-year) is another plus. There is one feature I am trying to understand if I am doing it right: repeated tasks.
Here is my use case: there are checklist-style project I have in Notes to track something which needs to be done every day, every week or every month (e.g. pay bills). Currently in Notes I have it organized in pretty low-tech fashion: I have few note (single action projects) in tickler file folder structure with checkboxes I tick on a particular date. Once all done I reset all checkboxes and the note just gets physically moved in corresponding day/week/month. Simple enough, e-Tickler file process, nothing more.
Now, I tried to implement similar workflow in Omni Focus 2 and end up with this behavior. I created a single action list project which completes when all task complete. Pretty straightforward. I set up repeat schedule with deferred in 1 day. Once project completes, it keeps it as complete and immediately duplicates identical one with all tasks due. As a result, if something is getting “checked out” every day I end up with pile of completed projects and current one. This is fine as with View I can filter ones which are only available and hide completed. When it gets messy is when I try to find something among completed projects or I lost something and when showing “All” it just a huge list of things. I do realize that I maybe missing something and if I get fancy with perspectives I don’t really need to worry about all duplicate completed projects which are just a result of repeat function.
I am pretty sure that I am not the only one who has something similar so wonder if I am doing it right? Of not what are other options? If thats the only way how everybody is setting up perspectives in order to keep track of everything without a need to “Show All” to make sure that nothing slipped through? Thanks!