Creating repeating review schedule for a big task list

OmniFocus
1

Hi all,

I’m trying to model a cyclical review system in OmniFocus for a large, non-terminating creative library.

I have ~180 Eagle photo albums (reference, style, anatomy, etc.). I’ve recreated the album hierarchy inside a single OmniFocus project, with one task per album and a link to the Eagle album in the notes.

My constraint is time-based, not item-based:
• I want to spend 1 hour every Wednesday and Sunday
• In each session, I want to review ~3 albums
• Albums must cycle continuously (no “done forever” state)
• I want to avoid recreating tasks or manually re-entering albums

The core question:
What is the best OmniFocus pattern for rotating through a fixed list of items using repeating time blocks, without completing and recreating the item tasks?

Thanks in advance.

2

I ended up going with a hard, calendar-driven approach.

I calculated a full review cycle at ~210 days (180 albums ÷ 6 per week).

I then staggered the start dates so that 3 album-review tasks land on each review day, and set each task to repeat every 210 days (from due date).

This gives me fixed Wednesday/Sunday review sessions, automatic resurfacing, and full library circulation without manual rotation or task recreation.

Rigid, but it fits the goal of enforced, lightweight review.

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