I have been using OF for some time, but I am still relying on my brain to figure out (subconsciously) what I need to be doing right now.
After experimenting with a number of different perspectives, I have narrowed it down to two which seem to work best for me so far:
Perspective 1 (“Important”) allows me to see the tasks according to due dates of projects and their tasks; I do not assign due dates to the tasks (only occasionally). If the project has a deadline, I assign one. I also have some projects (like learning to play the piano) without a deadline since it’s an evolving skill. This perspective is helpful to let me know about projects and tasks due soon, but when I look at the list 'Due within the next month", I feel like things will slip through the cracks because i have not plan of attacking that list.
Context Filter: Remaining
Status: Any Status
Perspective 2 (“Today/Tomorrow”) helps me see what I have to do today since it’s organized by start date. I wish that I had the option to exclude all non-work related items, but I have not been able to figure it out. I like the perspective on days when I am on a roll, and I work through the to do list. However, if I do not follow through with what I need to finish each day, I end up with a long list of items whose start date I need to change. That’s not very productive. In addition, this perspective lets me see projects I have started a month ago and a long lists of tasks from various projects with various priorities yet to be completed. How do I tackle that? The list is too long and the decisions too many for this to take only 5-10 mins of the day so I can decide on which task to focus.
When I use these perspectives, I am not quite sure why/when to fit in the contexts. I understand their usefulness in theory, but not within the workflow I have. I have a number of contexts which make sense to me: full focus, writing, phone, hanging around, brain dead, etc. However, I do not actually use them in a productive way. How can I do this? After I complete my to do list for the day?
A typical confusing and unproductive scenario for me is to do this: I work in my 'today/tomorrow" perspective and check off a few items. Then I decide to click on a context (full focus) because I feel particularly in the zone, and when I see the long list of tasks and projects, I no longer feel in the zone.
Long lists confront me in my “Today/Tomorrow” perspective also if I dare to scroll up or down: scrolling up, I see long lists of tasks from projects I started three months ago or a year ago. The projects that do not have an assigned due date or start date, stare at me all the time too.
Please give me feedback and tips on how I can make the workflow smoother. Or perhaps you can share your experience with how your workflow with contexts, perspectives, and a good way to not let any task slip through the cracks.