Chiming in again - 1 month later.
I am currently in love with DEVONthink. I started to embrace OCR and tried going completely paperless. For that I went ahead and shoved everything into Abbyy and similar tools.
DEVONthinks classifier is killer! I could drop a OCRed document without any manual input into my Database inbox, and DEVONthink can with very good accuracy suggest the correct place where this document most likely belongs, and what documents could be related to it. Before I even tag or rename that is.
The UI is still clunky, but turning it minimal and only using the ‘Split View’ helped a lot.
I expanded it with a couple Applescripts for moving things around, and rewired a bunch of the keybindings with Keyboardmaestro. Not perfect (I really need quickjump, quick move to), but it’s getting better!
On my phone I started using Workflow to interact with DEVONthink to go and move everything from emails, notes, pictures and other things that need an action into it. The sharing extension can create a task with deeplink in omnifocus, or I could just select an item and hit ‘copy link’. I also have workflows that import something into DEVONthink and directly create a task in Things/Omnifocus
So my workflow currently is:
Collect: Use scanbot / document scanner for collecting physical documents, sharing/clipping/send to DEVONthink for digital things. Use workflows within Alfred to rapidly shovel files and text dumps away. Create tasks when necessary in Omnifocus/Things with deeplink back to DT. Everything ends up in the inbox of either app, nothing floats around in ‘void’ like my email mailbox or document stack at home.
Classify: Run OCR on physical documents, sort from inbox into correct database. Tag things, assign contexts/dates and organize
Act: When it’s time to do the task or when I want to do more research, I usually don’t need anything else except DT and my task manager. I don’t need to search for the correct email / document because everything is neatly organized, linked and synced within DT. Not much more to explain here, we all know Omnifocus :p
When done, if the document is important, I archive it in DT (into a separate Archive database) or kill it.
So yeah, DT silently turned into one of my most used and most important apps on my mac and phone. It gives me great piece of mind to know that all my important things are encrypted, backed up to multiple locations and organized in a clear way. And even if not, DT can likely find them anyway.
DT single-handedly replaced a ton of apps for me: notes, bookmarks, reading list, articles, document manager, RSS reader, archiver, sync agent, file search, data encrypter
I’m still not at a zen and am still trying to figure correct tagging out, but step by step I’m getting there.
Some things I wish for:
- Prettier markdown preview/editor on mac
- Quick move / Quick open / Quick navigate
- Classify from Global Inbox into correct databases
- A nicer UI