I am using an “areas of focus” type folder structure for my projects in OmniFocus. I keep all my projects including someday/maybe projects in this structure.
Now, when I do my weekly review I want to review a list of my someday/maybe projects separately from the other projects in my OmniFocus database - so that I can burn through them quickly in one lot. But it seems this is not possible with the someday/maybe projects mixed in with my other projects in the folder structure.
The only way to do this, that I can see, is to remove all the someday/maybe projects from the normal folder structure and put them into a separate folder (or folders) with the status of the folder set to “Dropped.” Then they disappear from the Review perspective, and I can simply go to that folder to review them separately. But is there any way to keep the someday/maybe projects in my normal folder structure and also remove them from the Review perspective?
I realize that I could simply set the view settings in the Review perspective to “Active”, and provided the status of the someday/maybe projects are set to “On Hold”, they would then be removed from the Review list. But the “Active” view setting also removes projects that are deferred or on hold temporarily. So this is not an ideal solution.
Expanding this question beyond OmniFocus, what about keeping someday/maybe projects outside of OmniFocus entirely, in text file lists or spreadsheets for example? Or maybe keeping some in OmniFocus and some outside? Then, what would be the organizing logic behind what goes inside OmniFocus, and what stays outside?
To me this is an important topic for making reviews as efficient as possible, so any comments would be appreciated.