Of course, I will try but I am beginning to think this is perhaps a bit unfair to Omni turning this into a 2Do support forum, perhaps I should set up an unofficial one for 2Do?
Anyway, let me try and document this.
Firstly I tended to use sequential lists mainly when working on a design project. For example I use a CMS called Statamic a lot, like most CMS setups there is a defined series of tasks needed to get it working. I also tend to go through the same routine when developing the pages for a site, and the SEO work once the site is done.
In OF I had a single project set up pretty much like this and saved as a template
- Adminstration (a sub list with a sequential list of steps)
- Initiate workspace (a sub list with a sequential list of steps)
- Set up CMS (a sub list with a sequential list of steps)
- Do the Coding (a couple of basic initially added to as required, sequential list)
- SEO stuff ( a sub list of non sequential steps)
- Market the site ( a sub list of non sequential steps)
This pretty much worked OK, adding stuff, particularly to the coding bit had to be done carefully otherwise it ended up at the bottom of the list when it should not have been but a review sorted this most of the time. The big problem was on an iPad the sub lists are flattened, plus the admin list has stuff some of which are at the beginning (collect deposit) and some at the end (collect balance). I really have this down to such a fine art that the tasks were pretty much reminders of what I needed to do.
where (I found) it fell down was when delays occurred, if I was waiting on a client I added it the admin area, and added it as a follow up, but this involved a lot of manual upkeep, and back checking, but in fairness it worked. Maybe there was a better way but I did not find it.
So, now in 2Do: Pretty much the same layout. I create a “list” think folder in OF terms for the project set up as follows, again a template.
- Administration (a project as that allows different due/start dates per item)
- Initial setup (a checklist incorporating 2&3 above as this can be done at one sitting)
- Coding work (a project for reasons in 1)
- SEO stuff (a checklist as no set order)
- Marketing (as 4 above)
Nothing is given a start or due date.
Projects and checklists are all sorted manually, a lot of admin tasks, send documents, collect deposit etc are ticked of quickly at the beginning, and 2) is done in one hit. I place admin on hold (“waiting” tag) while coding, and review all code work I need to do at least twice a week, placing start/due dates or adding things as needed. I tag all code jobs with (wait for it) “coding”, and have a smart list which shows me all tagged coding work due in next X days.
I also have a 'waiting" smart list which shows me everything which is stuck everywhere, with notes showing why. This shows paused projects or checklists as well as any stuck tasks, I use a textexpander snippet when things get stuck to add a date +3 (2016-08-30 > waiting for etc) in the title which sorts nicely and avoids having to add due dates stopping them swamping “Today”. I have a recurring task to check this list daily.
This takes no longer to administer than the OF system did, I rarely need hard due dates, but anything in any of the projects or checklists can have one assigned, and with the use of priorities (3 available) and starred items in smart lists pretty much any scenario can be shown, although so far not needed to do that.
Hope that helps :)
