I like to do some spring cleaning every once in a while too! I think it’s essential to do a review of our folders (Areas of Responsibilities), projects, and single actions lists. It’s a time to clear the cobwebs and refresh. Update our organizational structure to reflect our current situation.
It’s amazing how Life sneaks up on us and we evolve over the years. But sometimes we forget to update our task manager to resemble reality.
I also believe in simplifying our projects and tags/contexts as much as possible. I love the idea that OmniFocus can scale up and down to meet our demands as needed.
Everybody will have different setups that will work differently for each of us. Our unique demands and needs can be met easily with OF. It’s just a matter of experimenting with a workflow for a few weeks and tweak it to get it closer to what we want.
It seems that a lot of users want a pre-made workflow that we can easily enter our stuff into and it will work by magic. But I have come to believe that we need to develop our own workflow and then use the task manager as a tool to operate our workflow.
I’ve started to believe that we should develop our workflows first. Set a foundation of routines and habits that can be translated into any task manager. After screwing around with most of the major task managers, I’ve always been able to do pretty much everything (except for collaboration) in OmniFocus.
@MarkSealey: I think you are on the right track. If it works for you and your life is not falling apart, go for it! Develop your workflow and experiment with it in OmniFocus. If all cylinders are clicking in high gear, you’re doing a great job!
You might want to document your workflow and create your own “productivity book” to help you. After you’ve created Mark_Sealey workflow version 1.0, you can revisit your system after a few months and see if you need to tweak it.
My workflow has changed considerably since OmniFocus 1.x. I experiment and re-iterate over the years. It hasn’t really changed a lot. It’s more of an evolutionary process instead of revolutionary. I tried to figure it out here:
As long as your workflow works and it makes sense to you, I don’t see anything wrong with what you have. Scale down when you need to. Then you can scale up when life becomes more demanding.