With the release of OmniFocus 3 for iOS, it’s got me thinking about figuring out what the best way to organize my OmniFocus system might be.
In reflecting, it made me think of a few key things I want to get out of using the task manager. The biggest thing is that I want to of course easily see what tasks I have to complete. More specifically I want to see what tasks I need to complete that are routine tasks as well as other tasks relating to my personal life and work life. In addition, making my life easier for common repeating tasks or utilizing checklists when appropriate to provide some systems to my work too. Also for reference by profession, I am a teacher (applying for jobs now). I intend to use OmniFocus to organize myself not only in my personal life but also my upcoming work life.
My previous folder structure was messy at best. I had the following folders:
- Current Projects
- When I Have Time
- Reference To Put Somewhere
- Side Project
- Should I Delete?
In looking back this made absolutely terrible sense as my work has changed and wasn’t very organized. For a while, I was goal oriented but I’m not quite sure how to approach this now. I’ve deleted my Goals folder for now but in it had projects for fitness/health, reading, finances, cleaning, etc. I found I was inconsistent in using it. Ideally, if I choose to make goals, I would visit them daily or weekly to ensure I’m making progress. I’ve realized that my Current Projects folder had too much stuff. I’ve changed some things and filed when appropriate to other places.
In simplifying things I have the following now complete with emoji’s as it makes it more fun!
🧑🏻 Personal Projects
🔄 Admin Routines
👩💼 Admin Actions
5) Goals (Still have this for now as there are a few goals I wanna work on)
I decided to get rid of my reference folder and filed that stuff in my DevonThink database.
Within the Someday/Maybe folder I have folders titled ✅ Templates and 🔦 Projects.
My questions/thoughts are as follows:
I think I’m going to rename the Admin Routines to just Routines. Makes it easier and otherwise makes me think I’m a system admin as a profession.
I still can’t wrap my head around Admin Actions. I think in part much of my stuff is single action items and I don’t have as many traditional projects. Granted I’m sure I could group some of my single action items into projects or at least segment it into things. I’m a little confused by the separation between what constitutes putting something as a project within the Work or Personal folder vs. single action items within the Admin Actions.
Within the admin routines folder, I have the following:
Personal Folder: Morning Routine, Monthly Tasks, Sunday Routine, Personal Afternoon Routine, Budgeting
Work Folder: Before Leaving School Routine
Can these be changed or condensed down? Is it needed to have my routines for monthly, Sunday, personal afternoon, etc to be separate projects? What do others do?
I was thinking of having under my Someday/Maybe folder to have Single Action Lists that are titled the following: Bedroom Someday/Maybe, Computer/iPad/iPhone Someday Maybe, and Personal Someday/Maybe. I’m wondering if instead this could be accomplished via contexts (soon to be tags).
Does anybody not really use contexts? If you were at first resistant to using them, how do you use them?
Referenced Posts as Inspiration and Ideas:
How Do You Organize Your Task Manager Project Structures by @wilsonng.